7 ways to make your new hires feel welcome from week one

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7 ways to make your new hires feel welcome from week one

Successful onboarding is your way to ensure results fast by getting your new hires productive and integrated into your team quickly and smoothly. And because only a handful of companies actually do it, the little steps you take to onboard your new hires can have a real positive impact!

Plus, most employees decide in 10 days whether they’ll stay at a company or keep looking for another job. So even if you just focus on part of the issue by focusing on that first week – do it. You want to reassure them that they made the right decision on signing a contract with you.

Luckily it’s not as difficult as it might seem to turn our new hire orientation ideas into a doable first-week plan. But before you start planning your new employee’s first week, there are three main guidelines you should keep in mind:

  • Be organized and clear – these two things already go a long way to making a great first impression.

  • Make sure you get everyone involved – onboarding shouldn’t be exclusively an HR or direct manager’s task. At the very minimum, your new hire’s entire team should know about their first day in advance.

  • And last but not least, remember that the first days are all about setting and confirming expectations. It’s time to integrate your new joiners with the real company culture (not make them think that working at your company is something it’s not), so make sure to adapt these new hire orientation ideas to what makes sense at your organization.


Create an agenda for their first week

Seems like a no-brainer, but many companies forget about this “detail”. Before your new team member even sets foot at the door, make sure you already have a complete schedule of what they’ll be doing that week. This way, you make sure they don’t feel lost or bored – and that you don’t look like you don’t really care about them.

Set up a comfortable workplace

Be sure that you’ve set up a comfortable workplace for them before they arrive. That includes setting up their computer, email and other accounts they might need access to in advance, as well as providing any supplies they might need.

Another idea is making sure they have access to the employee handbook and organizational charts, to make sure they have a better understanding of the company. By making these kinds of documents available through their smartphone and other devices, new hires can take advantage of idle moments to flip through them or make quick checks whenever and wherever their question arises.

Schedule real meetings

Ensure that your new starters have some quality sit-down time with their manager to properly go over expectations and set objectives together. If this meeting doesn’t happen during the first week, the chances of it being forever postponed because of the workload and completely forgotten about are high.

You don’t want to overwhelm new hires during their first few days, but take advantage of already scheduled meetings to introduce them to the teams they’ll be working closely with, instead of the typical “introductory” meetings. It’s a great opportunity to see how these teams actually run their projects and the different work styles of the people involved!

Set them up with a mentor

This is a simple and very straightforward way to assure your new hire will always have someone to turn to in times of need. If possible, assign them a mentor from a different department. This will help them develop relationships beyond their team, and also give a different perspective of the organization.

Set aside some training time

There might be some specific software, tools, and systems your new hires have to learn about before they can actually start working, so make sure you set time aside for this during the first week. You can also use the training hours as an opportunity to meet people.

If it’s a heavily used piece of software, with extensive training, maybe break the training down between different coaches. They’ll meet different people, learn how different employees use the system’s tools, and no one on your team will feel pressured to spend endless hours training someone while they still have deadlines to meet.

Make it fun

There’s a lot of things new employees have to do during their first week that are just plain boring, like filling in paperwork and going through mandatory training. So try to make it a bit more interesting and light. Make these tasks more fun by placing them on a scavenger hunt, for example. Take the pressure off of meeting so many new people by organizing team-building activities.

Go beyond the first week

If you put all of these new hire orientation ideas into practice, rest assured that you’ll already be doing better onboarding than most companies out there. But be sure you can always do better. Onboarding doesn’t have to start on a new hire’s first day: you can engage with them before, by helping them transition from their old job, and already sharing information about their new position.

Have you tried any of these new hire orientation ideas before? We’d love to hear what’s worked (and what hasn’t) in your onboarding process, or when you’ve started a new job somewhere. Share in the comments below!

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